Three Factors to Consider When Migrating to a Newer Version of MS Office

With all the news surrounding the newest solutions from Microsoft – the movement to the cloud with Microsoft Office 365; the launch of Office 2019  – it is very probable that a number of companies are already thinking about implementing these emerging and innovative options.
Converter Technology has over 10 years experience in helping companies and organizations upgrade to newer versions of Windows and Microsoft Office. Our goal is to help enterprises avoid unnecessary risks, costs, productivity loss and other issues that arise in the absence of a proper strategy. Regardless if you have already started the migration or you’re in the planning phase, in this article you will find some of the critical details that need to be considered when deploying to a newer version of Office. So, here are a few things to keep in mind and common issues companies face throughout a migration procedure.

1. Interlinked documents or links, as we commonly call them, are the most common problem that can give your workers and help desk a hard time. With the new version of Microsoft Office, the file extensions’ name is different than with the previous ones, so along with the upgraded MS Office, file links will be broken due to the fact that the file name has been changed by the new file extension.

2. Security is another important issue you have to remember. As Microsoft Office utilizes the Trust Center for document security, its settings must be considered a part of the migration. At the same time, prior to Office 2007, Workgroup Security (.MDW) was available to secure Access applications. Now, upgraded versions of Microsoft Office (native mode) do not support Workgroup security, making the planning and implementing of the security model a must in every deployment process.

3. Many enterprises are tempted to use Compatibility Mode, but they often forget the limits that this approach has. Maybe the most important is the lack of new features in compatibility mode or co-existence, offered in the newest version of Office. This way you are actually denying users the benefits from the newest version, which are designed to boost productivity.
Before engaging into the newest version of Microsoft Office, there are plenty of other issues that must be carefully examined, the three above being among the most common ones. There is no one single “right” approach and planning for a migration must be customized to each company’s needs.

The best option to assure a smooth and less costly or time-consuming deployment process: make sure you have an experienced partner right by your side to guide your steps from critical files evaluation to employees’ training.

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